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ELUNA learns - Alma Data (On Demand Viewing Registration)

  • 8 Sep 2021
  • 1:00 PM (EDT)
  • 31 Dec 2022
  • 4:00 PM (EST)
  • On Demand - Access for a year post event.
  • 1836



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Each session contains multiple presentations and will cost $25 per attendee. The $25 registration fee is per session per attendee for the live session and/or on demand recording.  The registration and on-demand link are registered to each individual participant's email address. 

Currently, there are no volume or bulk discounts for ELUNA Learns.  ELUNA is committed to keeping the cost for our educational events affordable, especially in these budget-challenged times.  In order to provide quality member-based programming, we ask that individuals register for each of the events that are relevant to their work. Sharing login information for group-viewing sessions undermines the ELUNA's ability to provide this programming. If you value this program and the community that provides this content, either via the face to face meeting or online, please register for each session you will attend with your email account

Alma Data

1:00 pm - 1:05 pm. Introduction. 

1:05 pm - 1:45 pm. Working Outside the Box: Pulling Alma Data Without Analytics 

1:45 pm - 2:05 pm. Aidez Moi! Some Things to Know When Search for Cataloging Non-English Language Material 

2:05 pm - 2:15 pm. 5-minute Break 

2:15 pm - 2:55 pm. Before You Run That Norm Rule on Millions of Records 

2:55 pm - 3:15 pm. 5-minute Break 

3:00 pm - 3:15 pm. From Shelf to Bin: Batch Withdrawal Workflows at the University of Central Oklahoma 

3:15 pm - 3:20 pm. 5-minute Break 

3:20 pm - 4:00 pm. Taking Back ‘Control’ of Authority Control in Alma 

Note, schedule times are approximate. Schedule may shift slightly during the event. 

Working Outside the Box: Pulling Alma Data Without Analytics. Kimberley Edwards, George Mason University; Jocelyn Lewis, George Mason University. 

Alma can be both pretty great and really challenging, depending on the data you need to extract. For a lot of us who came from systems with more robust data tools, migrating to Alma (and therefore Analytics) meant time spent learning those quirks -- fields that don't exist in Analytics, field data that is tweaked between Alma and Analytics, the dreaded 24-hour lag between updates, etc. This presentation will show some ways to work around those limitations using the Alma interface, as well as talking about a few things we really do need Analytics for and some outside tools we can use to help get the data we need. 

Aidez Moi! Some Things to Know When Search for Cataloging Non-English Language Material. Sarah Theimer, University of New Hampshire. 

Non-English language material has unique needs. If ignored there are issues that can arise and decrease usefulness and findability. This talk reviews topics such as language coding in MARC (008 and 041) and how that is used in Alma and Primo facets; alternative scripts in Alma and Primo, diacritics problems, uniform titles to group all works together.  Some records may contain foreign language subject headings and decisions must be made how best to handle them. It is also important to be able to Identify works that did not start out in English, but have been translated. This talk will address the hurdles of identifying translations. 

Before You Run That Norm Rule on Millions of Records. Marcus Jun, Washington Library Research Consortium. 

Alma normalization rules can add, remove, and replace data in MARC bibliographic records. With this tool you can make batch changes to many records. But the danger is that any mistakes will populate to all the records you ran the norm rule on and it's difficult to undo the changes afterwards. The presenter will explain strategies for a successful and accurate batch update  

From Shelf to Bin: Batch Withdrawal Workflows at the University of Central Oklahoma. Anona Earls, University of Central Oklahoma; Shay Beezley, University of Central Oklahoma. 

The University of Central Oklahoma’s Max Chambers Library has developed a complex workflow using Alma to manage weeded items and other materials selected for withdrawal. Due to local policies and practices, the library needed to develop a workflow for handling weeded items that involved multiple departments. The library also had the opportunity to consider integrating batch withdrawal into this process after migrating to Alma in 2015. A medium sized library, Chambers Library has since withdrawn over 91,000 titles and 138,000 items following the developed workflow from FY15 to the present day. We will provide an overview of our withdrawal workflow, including a step by step outline of our deselection procedures as well as the reasoning behind our process. Additionally, we will highlight our behind the scenes configuration steps, detailing how other institutions can take advantage of Alma’s batch withdrawal and OCLC synchronization features to inform their own withdrawal processes. 

Taking Back ‘Control’ of Authority Control in Alma. Sarah Cruz, Georgia Institute of Technology; Ligia Gomez, MARCIVE, Inc. (Gold Sponsor) 

With the shrinking of staff and competing cataloging projects, authority maintenance can often end up on the backburner of technical service’s to-dos; sometimes to such an extent that even Alma cannot fix. Georgia Tech Library partnered with MARCIVE, Inc. for their authority maintenance needs to provide consistency to their decades of undisturbed data. In this presentation, Georgia Tech Library will reflect on their experience, workflows, and best practices for libraries in need of record remedy and enhancement.